In these times of the current pandemic, companies have to learn to adapt to teleworking, but many do not even know where to start, so I decided to create and share this short list of some free tools to facilitate teleworking in your company today.
This tool allows your team to easily create a record of the work done during the day. The reports are super detailed to have full transparency on what they were working on.
Rescuetime is a very powerful tool to automatically generate reports to get a visual idea of how much time was spent during the week. They spent several hours on Youtube and Facebook and it's not part of their job? Minimize wasted time! The reports are tailored to each user, for example, if using Facebook is considered productive time because it is part of your job, you can make it reflect that way. The reports are very detailed and are generated automatically every Sunday by email. The free version does not allow you to manage your employees' accounts but you can request that they send you the report at the beginning of each week.
Sharing and editing documents has never been as easy as it is with google drive, it even allows you to create and edit your word, powerpoint, excel files all in the cloud without requiring heavy downloads or licenses.
Google hangouts is a free tool that allows you to make voice calls, video calls and even share your screen very easily with the participants of the call. The best thing is that it works automatically to create the meeting rooms automatically when you create an event in google calendar.
It is one of the fastest growing communication tools at the moment. With the option of making one-on-one video calls with up to hundreds of visitors for talks, online classes or any other type of event.
Call My Way
This option is not exactly free but calls between clients are free. Call my way is a Costa Rican IP telephony company that allows you to have a telephone exchange in the cloud. It is very robust and enables many important functions for telecommuting. Some examples are that your employees can make calls from anywhere either with a physical IP phone or an app installed on their cell phone or desktop computer. Among the biggest benefits is that your employees can work from anywhere without using their personal phone number, the call costs are the same as a landline and you can even generate real-time call reports to measure the productivity of your team.
As its Trello website says it allows you to work more collaboratively and be more productive. Trello cards, lists, and boards make it fun, flexible, and helpful to organize and prioritize your projects. What I love is that it is a simplified way to use kanban boards digitally, of course you can find this function in other tools (for example Bitrix24) but the simplicity of trello is on another level.
There are tons of CRMs on the market but in my opinion the most powerful one with the most generous free plan is bitrix24.
With Bitrix24 you will be able to manage the sales funnel, the entire customer database, lists of pending projects, tasks, calendar, consolidate communication channels since it has direct links to your business profile on Facebook, live chat on your site , post.
Bitrix24 is very complete and powerful but to give you an idea of some of its features it includes the following:
chats, activity stream, messages, polls, telephony integration, voice and video calls
leads, deals, contacts, invoices, web forms, sales reports, sales automation, open channel integration, website widget
tasks, subtasks, Gantt chart, Kanban, dependencies, recurring tasks and task tracking
file storage and distribution, synchronization with local teams, integrations, document library workflows
Create real-time reports on the sales process and productivity of your company.
I'm sure there are other tools that suit your business but these are the ones that have served us well. If you know of any tool that you think I should know about, I would love for you to share it with me on instagram @ben.perchinsky. I hope the information has served you and that you can apply it to be more productive. If you have any questions, please contact us for advice.